Wault is a patented platform that provides secure, verifiable document and data exchange between HCMs and new employees for fast, efficient remote onboarding without compromising privacy and data control. Secure your HCM’s remote onboarding process with Wault’s immutable platform for storing, sharing and controlling verified employee documents that cannot be changed.

Remote Onboarding Challenges

With so many employees working remotely, HCMs are faced with major security and efficiency problems

Physical Identity Verification

One of the single biggest challenges in remote worker onboarding

Insecure document collection methods

Fetching completed documents via various distribution methods, i.e., email, fax, snail-mail

Human Entry is error prone & labor intensive

Verifying documents collected and entering new employee data into the HCM system

Wault Takes the Challenges Head On

Authenticates a New Employee’s ID

Wault’s patented digital authentication technology utilizes forensic analysis, MFA and digital certificates to authenticate each new employee’s ID and easily integrates into any HCM platform via API.

Transforms Document Collection

A Wault integrated HCM system sends required documents to an authenticated new hire through Wault, and the documents are returned after completion through the secure Wault system to the HCM with each document authenticated and verified as owned by the new hire.

Authenticates Employee Documents

The Wault framework is designed to authenticate an extensive range of employee documents, credential and certifications in one secure system.

Beyond Onboarding

Wault lets new employees control how, where and when their vital, private information is used during onboarding, while the HCM controls the process. The employer can also issue other sensitive documents easily and securely, directly to each employee's personal Wault. Best of all, the employee's Wault account is theirs to keep and they can use it long after their employment ends. No more calls to HR or their managers looking for documents. It’s all there in their own Wault!

How Wault Works


The integration of a HCM platform and Wault APIs creates an easy authenticated & secure access to new hire personal information (PII).


The employer sends their candidate an offer letter via the HCM/Wault secure platform.

New Hire

The candidate downloads the Wault App creating their personal account by authenticating their valid gov't ID & signs the offer letter digitally.

Authentication & Documentation

Employer verifies the New Hire identity via HCM/Wault & starts the remote onboarding process.

Remote Onboarding

New Hire uses HCM/Wault login to autofil personal information eliminating typos & adding security.


Employer approves the onboarding documents & invites the New Hire to their orientation process.


Utilzing HCM/Wault reduces onboarding time, adds a heightened security level & limits exposure to data breaches.

Patented Wault System Built To Last


  • Authentication verifies business entities and end users.
  • Digital and physical ID authentication.
  • Frictionless MFA authentication for onboarding including biometric verification.
  • Tamperproof, validated self-sovereign credentials.
  • Secure controllable authenticated documents.
  • Document audit trail, tracking, and chain of custody dash boards and stats.
  • Digital signature and certificate.
  • Offline secure document accessibility.

Security & Compliance

  • Record and meta data level encryption.
  • Data access delegation.
  • Secure cloud platform with private/public key control.
  • Certificate & digital signature enables immutable and independent verification on documents.
  • Bank-Grade Security with End-to end encryption in TRANSIT and at REST.
  • Turnkey solution for GDPR and CCPA compliance.
  • AML/KYC compliant speeds up client onboarding.

User-Friendly APIs & Mobility

  • Anywhere, Anytime Access - WAULT is accessible through a Mobile App/digital wallet or via Web.
  • User-friendly API plug and play experience.
  • API Gateway allows easy integration with existing systems.
  • Microservices-driven architecture unlocks extensive state-of-the-art functions.
  • Document sharing mobile app notifications.
  • Enterprise-grade architecture guarantees a stable platform and high performance (ESB).